TERMS AND CONDITIONS
Lavish Locations Ltd provides location services: these services are offered to you conditional upon your acceptance of our Terms and Conditions of Business. Your use of the Lavish web site at www.lavishlocationswales.com constitutes your acceptance of all these Terms and Conditions. If you do not agree to be legally bound by these terms, please do not use our web site nor our services. Our Terms of Business may change at any time; you are advised to check each time you use our services, as you will be bound by the Terms and Charges applicable at the time.
"Agent": Lavish Locations, i.e. the appointed agent of the Property owner, or any of its associated, affiliated or subsidiary companies or sublicencees;
"Library": the library and/or web library of the Agent, e.g. www.lavishlocationswales.com
"Property": the premises or land which is made available for hire;
"Hirer": any company, individual or third party utilising any of the services provided by the Agency;
"Owner": the individual, company or legal entity which owns, controls or represents the Property;
"Charges": the library fee and or any commission which may be chargeable by the Agent to the Hirer and/or Owner;
"Recce": a "reconnaissance" visit to the Property by the Hirer or his/her representatives;
"Shoot": the use of a Property by the Hirer, whether for the purposes of filming, photography, or any other kind of event.
Images downloaded from the the Lavish Locations Library and/or any other material supplied to the Hirer by the Agent may be used for reference only, and may be printed for private, non-commercial use only. No user of the services may copy, reproduce, publish, or transmit any section of the Library or any other supplied materials in any way, without the Agent's prior express permission. No user may edit or alter or crop any of the images supplied, or downloaded from the Library. All images and information supplied are copyright Lavish Locations, unless otherwise indicated. All users must agree to use any supplied material only for lawful purposes.
There is no charge for using the Agent's web site(s), nor for organising a Recce, however the confirmation of, and usage of any Property will be subject to a booking fee. The location hire fee is separate, and subject to negotiation. All charges must be paid in by the invoice date. Prep and strike days are normally charged at 50% of the agreed Shoot fees. Overtime payments (if applicable) will be invoiced after the Shoot, must be paid by the invoice date. Outstanding sums due to the Agency and/or Owner will carry interest in accordance with UK Late Payment of Debts legislation.
After confirmation, Lavish Locations will have begun processing paperwork and invoicing: as such, the full library fee becomes due after confirmation and is not refundable. Verbal confirmation is deemed to be full confirmation. Bookings cancelled more than 48 hours before the start of the period of use will be charged at 50% of the location fee. If the cancellation is less than 48 hours before the start of the period of use then the full fee is payable.
Although every effort has been taken to ensure the images and particulars presented are up-to-date, no warranty is given or implied that any Property is available or suitable for the Hiring. The display or provision of images and/or particulars do not constitute any part of an offer or contract and are for guidance purposes only. None of the descriptions in the Library nor those provided by any employee or representative of the Agency may be relied upon as statements of fact.
The Agent cannot insist, but highly recommends that a Recce take place so that the Hirer can establish for themselves the availability and/or suitability of the Property. It is the responsibility of the Hirer to ascertain the status of the Property and its suitability, and to ensure that all necessary permissions are in place prior to the commencement of the Shoot. Neither the Agent nor the Owner can accept responsibility for loss, damage or inconvenience that may occur when a Recce did not take place. At the time of any such Recce, the Hirer assumes full legal responsibility for equipment and/or personnel that enter the Property.
All location hire is subject to contract, and the Owner reserves the absolute right to refuse the booking without giving a reason. The Hirer must exhibit on demand proof of Public Liability Insurance prior to entering the Premises for the purposes of the Shoot.
Where details are given for a particular location, whether used or not, any subsequent use of that location by the Hirer, the location manager, production company or its principals will be charged at normal library rates and will be subject to these same Terms and Conditions. The cancellation of the booking followed at any time by the subsequent use of the Property will be subject to the usual booking fees. The booking fees apply to one usage of the Property: subsequent usage will be subject to additional booking fees.
All location contact details and information released by the Agent to the Hirer are confidential and shall be used for the purposes of the production only and may not be released to any third party under any circumstances unless necessary for the purposes of the production. "Recce photographs" taken by a Hirer, or their representative, who visits a supplied location are for reference use only, and for the sole use of the production for which they are taken. Such recce photographs and/or any other reference material, including contact details, must not subsequently be used for financial or personal gain.
The Agency cannot insist, but highly recommends that a qualified Location Manager be employed by the Hirer to oversee the Shoot, to organise access, parking, permissions and responsible care of the Property. Responsibility for the notification of relevant authorities, and the notification of neighbours, entirely rests with the Hirer. The Agent will not be liable for any loss or damage suffered as a result of the Hire. The total extent of any liability shall in any event not exceed the total of the Charges and/or Commission if applicable.
Lavish Locations is committed to preserving the privacy of all visitors to www.lavishlocationswales.com and our clients and location owners. By registering, requesting information or otherwise contacting us through this site, you consent to the collection, use and transfer of your information by us. We will only ever use such information lawfully. We use the information that you provide for such purposes as responding to your requests, providing our services, and communicating with you. We will never impart your information to a third party, except with your express permission, and in the course of providing our service to you: i.e. when negotiating or drawing up a Location Agreement with a location owner. Where we engage other companies to perform functions on our behalf, these companies do not retain, share, store or use personally identifiable information that you provide to Lavish Locations for any secondary purposes. Information that we store in our databases is password-protected and only accessible by our own vetted staff.